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Scientific-fund work

The funds of the Central State Museum of the Republic of Kazakhstan consist of items of material and spiritual culture, reflecting the history of Kazakhstan from ancient times to the present. Museum items organized into collections, types of sources, by material distributed in 15 repositories.

Work of funds on conservation, research and use of museum objects are focused. 

Registration, inventory and replenishment of fund   

Registration of museum collections is one of the main functions of the fund activity. All museum objects and collections are subject to state registration. Registration of museum collections and objects is a registration of their composition and quantity in a special registration and archival documents in order to identify and organization of their regulatory conservation, operational location, monitor changes in the composition and state of conservation, scientific study of museum objects and their effective and efficient usage. State registration of museum collections involves two stages that reflect the degree of scrutiny of museum objects: initial registration of museum items and inventory, i.e. the scientific registration of museum objects. Herewith museum exhibits of the main fund are inventory, which is a basic form of study, description and scientific definition.  

The systematic replenishment of funds has always considered as the main direction of scientific activity of the museum. The forms of acquisition of museum collections are very diverse. Free of charge transfer (donation) to the property of the museum, collections or items by organizations or individuals, the purchase from private individuals, as well as to explore certain themes and collecting work of museum organize the expedition - archaeological, ethnographic, historical, domestic, natural- research are the main sources of fund replenishment. They are often held in conjunction with academic institutions. 

Museum funds are replenished by personal complexes, archives of famous people of science, art, history and culture of Kazakhstan

Digitization of artifacts (scanning, photography) 

Digitize - the process of converting of pictures and texts into digital data for storage and usage. Scanner is a good example of digitizing.   

Since 2012 the museum is working to digitize the exhibits of photo documentary fund. Photographs and negatives transferred into digital form that allows to keep the exhibits (originals) in its original form and gives the possibility to produce multiple viewing of materials in electronic format (for publication, reproduction, review and other), as well as providing access to historical photo documents. The data can be used by a computer for further processing, transmission on digital channels, and save on digital media.   

Scanning of coins is able to create an electronic collection of coins, and while conducting scientific research, reduce the need for access to the originals in order to ensure their safety. 

In the museum lab are performed on photographic images: for catalogue (on scientific work of museum), while the restoration of museum objects, for museum events , for the program "Museolog", for special survey conducted for sites and photo albums of museum departments, for scientific publications, as well as for registration of mounting papers in the halls and at exhibitions. 

Attribution and certification

Discussion As the result of comprehensive study and description of the museum object is forming and filling of scientific passport. The information introduced in the passport, summarizes the scientific attribution of the monument and reflects not only the information contained in the field and the registration and archival documents, but obtained in the course of scientific research. The depth of information is determined by the degree of scientific processing of the monument at the time of the passport forming. The data on the monument can be complemented and, where necessary, modified by further scientific study of the monument and used in the museum purposes. 

Since 1970s certification of museum collections was started. Here are filled data resulting from the study of scientific and reference books, documents of museum archives, works on correct identification and annotation of museum objects, deciphering of stamps, inscriptions and images. 

As a result of certification and attribution of museum objects scientific catalogues for clothing, carpets products, archeology, numismatics, rare books and manuscripts (See. Section Publications and scientific works ) were released.  

Program "Museolog" 

In 2004 Central State Museum of the Republic of Kazakhstan according to the signed with the UNESCO Cluster Office in Almaty memorandum on the implementation of the software "Museolog" in museums in Central Asia and Kazakhstan continues to lead the coordination and methodological work.  

Studying of "Museolog"Free software of the "Museolog" electronic catalogue intended for museums of the Central Asian region is a database of museum collections in Central Asia, designed to enable scientists, historians, museum workers and the general public to get acquainted through the Internet with the most interesting exhibits of this region. Currently the CSM RK is coordinating and advisory center for the implementation and application of the "Museolog" program.  

"Museolog" - a computer program that create information catalogues of museum collections, i.e. electronic catalogue of virtual inventory cards - Museum successfully performs the following tasks: 

  • Inventoryand management of museum collections;
  • Conservation of the museumcollections;
  • Studying the collections in order to deepen knowledgeon the individual item;
  • Use of collectionsdatain order to create a single information field on Kazakhstan museums’collections;
  • Providing public access to the collections.
  • Publications.

Currently, at the request of the museums were amended on improving of the software. In 2008, a new version of Museolog for Linux 4.7., developed by UNESCO, involves the development of a unified system of scientific descriptions of objects on the basis of agreed thesaurus. 

By museum staff training on the practical management of an electronic cataloging system "Museolog» to employees of "Management of state residences" Office of the President of the Republic of Kazakhstan and familiarization with the program" Museolog " for the museum director of Bayan-Olgi (Mongolia) are carried out.  

"Museolog" contributes to the creation of scientific and institutional framework that enables efficient systematization – inventory, identification and cataloging of museum objects, including research work. 

As previously mentioned, the development program of the electronic catalog "Museolog" by all the museums of Kazakhstan in the future will enable us to get an overall picture of the composition of the National Museum Fund of the Republic, and in the near future electronic catalogue of the Central Asian Museum Fund. 

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